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2416 - STUDENT PRIVACY AND PARENTAL ACCESS TO INFORMATION
The Board of Education respects the privacy rights of parents and their children. The Board is also committed to ensuring that parents are fully informed about the gathering of information regarding their children, how that information is used and what instructional material is presented to them as part of the curriculum. The Board accordingly adopts the following policy.
Surveys Requiring Consent
No student shall be required as a part of the school program or the District's curriculum, without prior written consent of the student (if an adult or an emancipated minor) or, if an unemancipated minor or his/her parents, to submit to or participate in any survey or analysis that reveals information concerning:
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A.
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political affiliation(s) or beliefs of the student or his/her parents;
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B.
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mental or psychological problems of the student or his/her family;
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C.
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sex behavior or attitudes;
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D.
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illegal, anti-social, self-incriminating or demeaning behavior;
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E.
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critical appraisals of other individuals with whom respondents have close family relationships;
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F.
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legally-recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
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G.
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religious practices, affiliations, or beliefs of the student or his/her parents; or
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H.
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income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program).
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Parent's Right to Inspect Surveys
Parents have the right to inspect, upon request, any survey created by a third party including, but not limited to, those relating to the items listed in A-H above, before the survey is administered or distributed by the school to the student. A parent who wishes to inspect a survey must submit a written request to the building principal at least five (5) days before the scheduled date of the activity. The survey will be provided within five (5) days of the principal receiving the request.
Ensuring Student Privacy
To ensure the rights of parents, the Board directs building and program administrators to:
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A.
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notify parents of any surveys, analyses, or evaluations, which may reveal any of the information, as identified in A-H above, in a timely manner, and which allows interested parents to request an opportunity to inspect the survey, analysis, or evaluation; and the administrator to arrange for inspection prior to initiating the activity with students;
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B.
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allow the parent the option of excluding their student from the activity;
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C.
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report collected data in a summarized fashion which does not permit one (1) to make a connection between the data and individual students or small groups of students;
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D.
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treat information as identified in A-H above as any other confidential information in accordance with Policy 8350.
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Parent's Right To Inspect Instructional Materials
Parents have the right to inspect, upon request, any instructional material used as part of the educational curriculum of the student. The parent will have access to the instructional material within a reasonable period of time after the request is received by the building principal. The term instructional material means instructional content that is provided to a student, regardless of its format, including printed and representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or assessments.
Personal Information for Marketing or Sale
The Board shall not allow personal information to be collected from students, disclosed, or used for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose).
Notice Requirements
The District Administrator is directed to provide notice directly to parents of students enrolled in the District of the substantive content of this policy at least annually at the beginning of the school year, and within a reasonable period of time after any substantive change in this policy. In addition, the District Administrator is directed to notify parents of students in the District, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the following activities are scheduled or expected to be scheduled:
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A.
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Activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose); and
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B.
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The administration of any survey by a third party that contains one or more of the items described in A through H above.
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Definitions
For purposes of this policy, the term "parent" includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).
20 U.S.C. 1232h Adopted 11/10/03 Revised 5/9/0
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